Project Coordinator (Mechanical)

Key Roles & Responsibilities: Project Operations: • Assist in the planning, scheduling, and monitoring of manufacturing projects from initiation to closure. • Track project milestones, deliverables, and timelines to ensure on-time execution across all production units. • Identify operational bottlenecks and escalate issues to the Project Manager with recommended solutions. • Maintain comprehensive project documentation including plans, progress logs, and closure reports. • Support implementation of process improvements and lean manufacturing initiatives on the shop floor. Coordination: • Act as the primary point of contact between internal departments including production, procurement, quality, and logistics. • Coordinate with vendors, contractors, and external stakeholders to ensure timely delivery of materials and services. • Schedule and facilitate cross-functional meetings, prepare agendas, and maintain accurate minutes of meetings (MOM). • Ensure alignment between project goals and day-to-day operational activities across all teams. • Manage communication flow between the site team and the corporate office, ensuring accurate and timely information exchange. Report Generation: • Prepare and distribute daily, weekly, and monthly project status reports to relevant stakeholders and management. • Compile and maintain MIS (Management Information System) reports tracking KPIs, resource utilization, and project health. • Generate variance analysis reports comparing planned vs. actual progress, costs, and timelines. • Maintain dashboards and trackers for real-time visibility into project performance across multiple work packages. • Ensure accuracy, consistency, and timely submission of all reports with zero discrepancies. Invoicing & Collection Data Management: • Coordinate with the finance and accounts team to prepare, verify, and submit client invoices accurately and on schedule. • Maintain and update collection data records, tracking payment status and outstanding dues. • Follow up with clients and internal teams on pending payments and ensure timely resolution of billing discrepancies. • Support preparation of work completion certificates (WCC) and other documents required for billing purposes. • Reconcile project-related financial data and flag anomalies to the Project Manager and Finance team promptly. Requirements & Qualifications: • Bachelor of Technology (B.Tech) in Mechanical Engineering from a recognized university mandatory. • 0 3 years of experience in project coordination, operations, or a related manufacturing role (freshers with strong academics may apply). • Proficiency in MS Office Suite (Excel, Word, PowerPoint); knowledge of project management tools such as MS Project or equivalent is a plus. • Strong analytical and problem-solving skills with a keen eye for detail and data accuracy. • Excellent verbal and written communication skills in English; knowledge of Hindi or regional language preferred.