Executive Assistant - Managing Director's Office

Key Skills • Follow up skills. • Shorthand. • Fluency in English, Hindi & Kannada. • Good communication, customer service, and relationship-building skills. • Organization and time management skills. • Attention to detail. • Assertiveness. • Flexibility. • Tact, discretion, and diplomacy. Responsibilities: • Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. • Support in preparing financial statements, reports, memos, invoices, letters, and other documents. • Opening, sorting, and distributing incoming letters, emails, and other correspondence. • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. • Helping prepare for meetings and accurately recording minutes from meetings. • Using various software, including word, spreadsheets, databases, and presentation software. • Reading and analyzing incoming memos, submissions, and distributing them as needed. • Performing office duties that include ordering supplies and managing a records database. • Experience as a virtual assistant and provide general administrative support. Job Description Roles & Responsibilities • Correspondence: • Drafting correspondence, handling correspondence, and answering calls and messages. • Documents: • Organizing documents, filing, and preparing documents. • Meetings: • Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes. • Schedule: • Scheduling appointments and maintaining company schedules. • Other: • Managing day-to-day MD s appointments. • Documenting information and coordinating calendars. • Taking messages and handling correspondence. • Maintaining diaries and arranging appointments. • Typing, preparing, and collating reports. • Filing, etc. • Organizing and servicing meetings (producing agendas and taking minutes). • Managing databases. • Prioritizing workloads. • Implementing new procedures and administrative systems. • Coordinating mailshots and similar publicity tasks.